Condo Management Services

We can help your condo association

Operating a condominium complex can in fact be very complex. At Robert Church Group LLC, we understand condominiums and all their complexity. We’ll take the hassle out of running your Association!

The services we offer condominium associations include:

Administrative Services

Orient new residents with Welcome Package
Respond to co-owner/member questions
Maintain current Association records and files
Maintain and update co-owner/member Contact List
Maintain Rental/Lessee Contact List
Publish and distribute Association Newsletter (additional charges may apply)
Maintain Co-owner/member Handbook containing Association Bylaws, and Rules

Prepare Bylaws/Rules Violation Notification, present violations to Board, serve co-owner/member

Prepare Board Meeting Agenda

Prepare Board meeting notices to directors

Attend Association Board Meetings

Prepare Association Board Meeting Minutes

Plan and prepare for Co-owner/Members’ Annual Business Meeting

Prepare and mail notices to Co-owner/Members of Annual Business Meeting

Transcribe Annual Meeting Minutes

Distribute Co-owner/Members’ Annual Meeting Minutes (additional charges may apply)

Maintain 24-hour live emergency answering service (additional charges apply)

Create routine Work Orders

Create Emergency Work Orders

Store maintenance records and reports (2 years)

Financial Services

Collect co-owner/members’ online dues payments
Make bank deposits
Pay Association bills
Reconcile Association bank accounts monthly
Provide check register (disbursement journal), paid bills
Prepare annual Operating Budget

Create annual Operational Plan
Prepare monthly and cumulative Income and Expense Statements, Planned to Actual Budget Reports, current Balance Sheets
Monitor Reserve investments
Transfer fund to/from Reserve Accounts as needed
Establish Long-Range Reserve Plan

Review Reserve Investment Policy
Solicit proposals for Reserve Studies
Obtain payment coupon books for co-owners (additional charges apply)
File Liens on unpaid accounts, collect, remove liens
Prepare Association tax returns and coordinate CPA periodic review, compilation or audit

Insurance Services

Solicit bids for insurance coverage
Review insurance coverage

Review bond coverage
Process and administer insurance claims

Handle workers compensation report and audit

Maintenance Services

Establish bid specs for maintenance services annually
Administer requests for modifications
Monitor performance of contractors
Enforce maintenance/service contracts

Review maintenance of buildings, driving surfaces, tennis courts, swimming pools, grounds and irrigation systems
Present reports of building/grounds to board

Store maintenance records and reports (two years)
Facilitate emergency access to co-owner premise if requested
Provide direction to association maintenance personnel

Legal Services

Work with Association legal counsel

Assist counsel with collections

Develop, evaluate and execute maintenance contracts

Robert Church Group – Trusted Experience. Proven results.

Email or call for a free management quote today!